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CBA-Article 15



ARTICLE 15

OFFICE SPACE ALLOCATION IN OCC LEASED OFFICES

 

Section 1

 

A.      For district, field, Large Bank or satellite offices, appropriate work and storage space will be allocated for all bargaining unit employees assigned to the office.  Employees who routinely work from the office will have assigned workspace.  Employees who frequently perform work away from the office will not have an assigned space, but will choose from available workspace options when in the office.  Assigned workspace will be available for use by other employees when the assigned employee is away from the office.

 

B.            If the Employer determines to relocate the office, bargaining unit work spaces shall be allocated in accordance with Section 1A and the procedures in Section 4 of this Article.

 

C.               If a Large Bank examiner believes that the space assigned to him/her at the bank is not adequate (i.e., conditions exist which substantially interfere with the performance of the employee’s duties), the examiner may raise the issue with his/her supervisor, who will seek to resolve the employee’s concerns.  If the employee’s concerns cannot be adequately addressed at the Large Bank site, the Employer will seek to provide workspace to the examiner at an alternate site, or approve telework for that employee in accordance with Article 19.

 

Section 2

 

A.      For Headquarters or Ombudsman’s, offices, bargaining unit employee assigned work spaces shall be allocated based on nominal square footages, depending upon building column spacing and other architectural features.  Workspace shall be allocated as follows:

 

All Band V & above

120 SF office

 

All Band IV

80 SF workstation

All CAG Unit Staff

36 – 64 SF workstation

All Band III & below

64 SF workstation

 

B.      To the extent that office space in Headquarters or Ombudsman’s office is not in compliance with the standards of Section 2A, the Employer will comply with these standards as soon as practicable. If the Employer plans on renewing or executing a new lease where employee space allocations would not comply with these standards, the Employer will meet with the Union and discuss the reasons prior to renewing or executing this lease. 

 

C.      If the Employer determines to relocate the office, bargaining unit work spaces shall be allocated in accordance with Section 2A and the procedures in Section 4 of this Article.

 

Section 3

 

Due to business necessity or other emergency circumstances, it may become necessary for the Employer to allocate workstations and offices on a short-term, interim basis in a manner that does not meet the current standards or conform to prior practice. In such instances, the employer will make every effort to minimize the impact on bargaining unit employees and minimize the duration of such interim arrangements.  

 

Section 4

 

A.      Once the Employer has made a final decision to relocate from an Employer facility in an existing location to a newly acquired facility in the same location or to an Employer facility in a newly created location and has executed a lease for those new facilities, the Employer will provide written notice to the Union as soon as possible, generally not fewer than 120 calendar days in advance of the effective date of the planned move. The notice will include relevant and necessary information the Employer may have pertaining to the configuration of the physical space contemplated in the move/opening, including the floor plan for the space. A copy of the lease will be made available for in camera inspection by the Union. Further, upon request, the Employer will provide the Union with a walk-through inspection of the physical space.

 

B.      The Union will have 21 calendar days after notification in which to submit to the Employer its proposals concerning the move/opening. Within seven calendar days thereafter, the Employer and Union will commence bargaining. If due to operational exigency, the Employer moves to or opens new space, or must begin construction on the new space before concluding negotiations, the parties will continue negotiations and the Employer will implement any resulting agreements promptly and, where feasible, retroactively, to the maximum extent permitted by law.

 

C.      Once the Employer has made a final decision to reconfigure (i.e., move groups of employees within an existing building to existing offices or workstations) or build-out any existing office space where the action requires architectural drawings and competitive pricing, the Employer will provide written notice to the Union as soon as possible, generally not fewer than 60 calendar days in advance of the effective date of the planned reconfiguration, or build-out. The notice will include relevant and necessary information the Employer may have pertaining to the configuration of the physical space contemplated in the move/opening (including a floor plan). Further, upon request, the Employer will provide the Union with a walk-through inspection of the physical space.

 

D.      The Union will have 21 calendar days after notification in which to submit to the Employer its proposals concerning the reconfiguration or build-out.  Within seven calendar days thereafter, the Employer and Union will commence bargaining. If due to operational exigency the Employer must begin construction on any reconfiguration or build-out before concluding negotiations, the parties will continue negotiations and the Employer will implement any resulting agreements promptly and, where feasible, retroactively, to the maximum extent permitted by law. 

 

E.      For all other moves involving bargaining unit employees, the Employer will, to the extent required by law, provide the Union with notice and the opportunity to bargain in accordance with the requirements of Article 7.

 

Section 5

 

The Employer will provide the Union with the following information:

 

a.                 The names of the unit employees who will be moved, and when they are scheduled to move;

 

b.                 A description of any assistance that will be provided to employees, including those with disabilities, in preparing for the move; and

 

c.                  A description of any supplies provided to employees for the purposes of packing personal items and/or otherwise assisting in preparation for the move.


 


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